Shared learning database

South Essex Partnership NHS Foundation Trust
Published date:
January 2009

The development of a database to support implementation of NICE guidance.

Guidance the shared learning relates to:
Does the example relate to a general implementation of all NICE guidance?
Does the example relate to a specific implementation of a specific piece of NICE guidance?


Aims and objectives

The database aims to strengthen NICE implementation by structuring a standardised and simplified approach to the baseline and action planning process/data recording for all topics of guidance. The multi topic database produces fast, accurate reports providing assurance and enabling work prioritization 1. To develop and maintain clear, logical, complete and accessible assurance data for each NICE recommendation 2. The database must able to accommodate new guidance as this is developed 3. To ensure actions are risk weighted, have a named lead and a to-do-date 4. To make automated reporting available for individual pieces of guidance and for cross cutting issues 5. To be able to provide the Trust Board with assurance on implementation concerning a single recommendation or for all guidance relevant to the organisation

Reasons for implementing your project

Prior to the development of the database implementation information for each topic of guidance was developed and managed separately. There were problems with the completeness and consistency of data quality. Reporting on implementation for individual pieces of guidance required time consuming manual analysis and high level or complex reporting on issues cutting across separate or all relevant guidance topics was not feasible

How did you implement the project

1. All baseline assessment and action data is recorded in the database 2. New guidance is easily added to the database 3. All actions are risk weighted, have a named lead and to-do-date 4. Routine automated action reports are circulated for individual pieces of guidance, named action leads or level of risk weighting supporting the day to day implementation process 5. The Trust Board has easy access to standardised assessment and action planning assurance data

Key findings

It has been successfully in use as the tool for supporting the Trust's NICE implementation process for over two years.

Key learning points

The effort and importance given to the database's development and the clear and logical way it organises information has been constructive in engaging key staff in the implementation process.

Contact details

Paul Ackland
NICE Manager
South Essex Partnership NHS Foundation Trust

Secondary care
Is the example industry-sponsored in any way?